I would suggest just populating the email with the relevant fields so that the response is captured in the body (I know it's not what you wanted but it's one of the viable options you can do [recommended]). Hello, now form owner can receive email notification per response if he check the option as below. Delete the Office 365 "Get my profile (V2)" step that comes with the template. on What I WANT is the email to HelpDesk to include the link to the FORM response. The attachments field name is "Field1". Rob. Connect your favourite apps to automate repetitive tasks. Set your-account-password to the password for your SMTP server account. Give your cloud flow a name > search for, and then select Manually trigger a cloud flow, and then select Create. As a "Jack of all Trades" I have developed expertise as a network administrator, developer, and DBA. Of the 100- limit, you can designate up to 20 groups (and each group can contain up to 1,000 individuals). docx, then you can type .docx atthe end of the field. @Damien Rosario, @Joel2275yes, you would put in whatever makes it clear to you what the questions and answers were. Check out a quick video about Microsoft Power Automate. It's work,but he attached file is not the same as the uploaded file in the form. In his spare time, Corey works with his wife, Jennifer, on their product BrewZap, a mobile app platform for breweries. @GBeulen no it won't, the steps you need to add a file uploaded to a Microsoft Forms form to an attachment in a SharePoint list are as shown below. To insert a value or mathematical operator into the formula, type the value or the symbol for the mathematical operation in the Formula box. Modify the following email related settings in the code: Set your-SMTP-host to the name of the SMTP server that you have access to. For example according to a question "country" the country manager should receive the email. Set your-user-name-here to the user name for your SMTP server account. To make the URL of the shared file a clickable link in the email, you'll need to use the HTML editor and an anchor tag: In the email body toolbar, select the HTML view icon (). We acknowledge the request, for now we do not have ETA for this feature yet. I tried to follow what you did above, but am getting this error message:Fix invalid expression(s) for the input parameter(s) of operation 'Get_response_details'. I may outsource this if I cannot do it myself, but I want to at least give it the 'ol college try! If the division operator does not have a space before and after it, InfoPath may interpret "/" as a separator for XPath location steps rather than as a division operator. Or, for an existing email, select Reply/Reply All or Forward. They data is collected into the email but the HTML formatting is gone. A BLOG about SharePoint & O365 Administration, Design, Development, and Customization . Heard this was in the backlog last year but it would be good to get an update on this. by Create the flow Sign into Power Automate. Power Platform and Dynamics 365 Integrations. Select the Manually trigger a cloud flow trigger > Add an input > File. I then follow this link and open the response in an excel spreadsheet. With Microsoft Forms, you can send your form or quiz to students, parents, and colleagues and collect their responses in a few different ways, depending upon your needs. After the flow runs the email is sent successfully. Power Platform and Dynamics 365 Integrations. So you also need to add a Get response details action to retrieve the questions and the answers submitted in the form. That's as easy as it gets. With that said, my issue is in using the action Send an Email V2. However, with multiple attachments, links for each attachment are placed in a single cell separated by a . Windows Dev Center Home ; UWP apps; Get started; Design; Develop; Publish; Resources. Do you have any suggestions as to how I can send emails from Microsoft Flow only for the questions people answer? Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. We'll use the flow to create a share link for a file that's uploaded on our summer vacation form, and then email the link. In the next step in the flow, "Start and wait for an approval," select the Approval type, enter a Title, and enter the approvers' email addresses in Assigned to. On your flow's information page, under 28-day run history, select the test run. More information for you to reference: Check and share your form results . In each column in the table, select the corresponding dynamic content. Attach Item >Business Card - attach an electronic business card to the message. In the upper-right corner of the window, select the Edit pencil icon to open the flow canvas. Once you have a Microsoft Form created that includes a question with an attachment you can create a new Power Automate Flow that uses the When a new response is submitted trigger. It says that you want to receive an email when someone fills in the survey. When someone creates an item, create a new document using the list values via Microsoft Syntex Content Assembly and then send an email with the generated document as an attachment to one or more people. The form is complex in the sense of having several pages but simple since it does not re-use data or use conditionals or other operators. Select dynamic content to include details from the form response in your email. To send the form data as an attachment to the e-mail message, click Send the form data as an attachment, select the Attach the form template to ensure that users can open the form check box, and then type a name for the form in the Attachment Name box. @Damien Rosarioyes that's the way we do it as well: send an email via flow to the responder which can be nicely formatted with our logo etc and any other info we want to give them, and we often then add the response to a SharePoint list. Select the Microsoft Forms "When a new response is submitted" trigger. I'm not as familiar with FLOW, FORMS and most OFFICE Apps as I could be, but am learningHoping to get some further advice/instructions on how to accomplish a similar FORM-FLOW setup.I have a Form created, and set up a FLOW to email it to our HelpDesk system (Solarwinds). This is messing with my attendee numbers and adding to my email work load. Sharing best practices for building any app with .NET. I am a SharePoint MVP who has specialized in Microsoft products since the mid-1990s. To do that you need to use Parse JSON to parse the contents of the question in the response where the files were uploaded. According to Laura, we want to send the results to the person who submitted them and have that information in the Form's results. If you are sending a form or quiz out in Teams, you can send it to a person, a chat group in Teams, or a Teams channel when you select the invitees. In the Insert Formula dialog box, do one of the following: To use a field in the formula, click Insert Field or Group, click the field that you want to use in the Select a Field or Group dialog box, and then click OK. To use a function in the formula, click Insert Function, select the function that you want to use in the Insert Function dialog box, and then click OK. For the body in the send an email section of the flow, would I have to put a heading for every question I have included in my form for it to display the results in an email? Emailing a form with an attachment How do I attach another document (pdf, etc.) I'm able to select If "A" then "B" but I cannot get the attachment to add to the email Have your problem been solved? Corey has always focused on rapid adoption of new Microsoft technologies including Office 365 and Azure. Tip:You can also specify a field or use a formula to create the value for each box except the Introduction box. Only people in my organization can respond - Only people within your organization, signed in with a work or school account, can submit responses to your form or quiz. I just clicked on the options under the 'Get Response Details'- nothing was hand-typed. You should be able to share the link to the responses in the body of the OUTGOING email telling your team there is a new response. Select Home >Attach File, and choose an option: Recent items - select the arrow to find a file or image you have saved or worked with recently. @michellekafelthis is the simple flow I put together for my form. Once you click on it you can then edit the body of the email to your linking. Your trigger is the Forms "when a new reponse is submitted". RobLos GallardosMicrosoft Power Automate Community Super User. Corey helps ISVs develop mobile-first applications for Office 365 using technologies such as Ionic Framework and Azure. Re: Attach Microsoft Forms response in email. Select Collect responses. If they don't answer all of the question, I will be generating an email that has a bunch of null answers. There's currently no direct way to get the result in this way. However in this case I am being hindered as my delegates are chasing me to see if their registration has been submitted and on several occasions they are submitting twice as they aren't sure it went through. The File content can ge used directly as we retrieve it from OneDrive. Include the results that we built in the previous step like this: Since im using some of the fields of my form on the email I added the GET RESPONSE step. If you want to customize the email they receive, use Power Automate. Under Insert a sample JSON payload, select the box and paste the file upload output you copied earlier, and then select Done. Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. You can make a flow that Forms sent a e-mail with the results when a user completes a form. Published by Paul Papanek Stork View all posts by Paul Papanek Stork I have included around 25 quesitons in my form. Now you are ready to retrieve the details of the files attached to the question in the response and add them to the array. I provided you with a screenshot that the file name is fixed. Thanks! Attach Item >Calendar - insert a calendar, with specific date range and other details. Whether there is one file or multiple files the details will be in an array, so well need to use an Apply to each loop to get each file and append it. The form was built in MS Forms online through XL. This Power Automate Tutorial Video covers the following: Create Microsoft Forms with File Upload Save MS Forms Response & Attachments to SharePoint List Save MS Forms Attachments to Document Library Save MS Forms Attachments to Folders Send Group Forms Attachments & Response in Outlook Email Now that we have the file content in an array we can send the email. This step allows Power Automate to use the test run to generate a sample JSON schema for the uploaded file. For example, you can suggest that users save their form and contact someone for further instructions. Would save you having to actually hunt for the result in Forms as it's sent directly to your inbox. Jan 23 2021 If you're not sure where to start, these are some of the most common ways people use Microsoft Forms with Power Automate: You can turn on email notifications for the form's owners in your form settings. I have a Microsoft Form set up that includes the option to add multiple attachments. For example, to assign ALT+B as the keyboard shortcut for the Submit button and command, type Su&bmit. However if your message doesn't use that info, you can skip and go straight to the SEND AN EMAIL step. can not find a way, Was able to Make a doc in word that would add the customer name but can not add the report as an attachment The only issue I have yet, is how can I add the attachments field to the email? Browse This PC - select a file from your local computer. Thanks again for the feedback.Best,Michelle. Check out the latest Community Blog from the community! This is what I needed. Once you click on it you can then edit the body of the email to your linking. To create a custom message to indicate if the form was successfully submitted, select the Use custom messages check box, and then type your messages in the On success and On failure boxes. May 05, 2021. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. If yes, please go ahead and mark thepost as solved by clicking Accept as Solution so that this thread will be marked for other users to easily identify! No translation to Base64 is required because the file is retrieved as JSON, not binary. Select or paste in the SharePoint site URL and select the list you want to monitor for changes. You need to complete the Enter a name, group, or email address field. Right-click online docsto Change Permissions for editing or viewing. Run your flow once at this point to get some sample output that you can use to generate the JSON schema. The Power Automate flow will dynamically retrieve the file attachments and send an email unique to each submission.This is based on a video I did here https://youtu.be/9G9GNeknemg on how to attach multiple files to an email sent via Power Automate.If you are new to JSON, arrays, objects and creating expressions, please watch the following https://youtu.be/6nJSUNh579w00:00 Intro00:51 Looking at Form Responses in Power Automate03:16 SharePoint Document Library of Files04:04 Building flow to handle multiple answers to a question13:00 Test and Demo, submit the form and receive an email with attachments14:19 Building flow to handle multiple questions22:27 Test and Demo, submit a form, receive attachments based on multiple questions23:36 Send Email with attachments from List Item Created25:24 Exploring some of the flow history and logic26:20 Outro Want more advanced branding, question types, and data analysis? Learn moreabout Microsoft Forms or get startedright away and createa survey, quiz, or poll. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. Send email with attachment. Thanks for getting back so quick! When users submit their form data in an e-mail message, InfoPath creates an e-mail message with the form data and sends the message to the e-mail recipients that you specified when you created the data connection. you can dump the output of the form response into a file to then attach to the email and send (this will require more work). If you've created your form in Excel for the web and select Open in Excel, your Excel workbook is automatically stored in OneDrive for work or school and contains a live data connection to your form. Colby Solved! But you can do it with flow.